Account Management and Performance Targets for Services [Last Updated 08 August, 2024]

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• Contents
• Service Level Definitions
• Performance Status
• Account Status
• Account Health and Performance FAQs

Ceylexo's priority is to give our customers the best service possible, and we're always striving to raise the bar. For that reason, we work with the best Sellers and Service Providers in the market that meet the performance targets. In case you fail to meet these targets, it might negatively affect your account and/or the number of jobs assigned to you, and it can even result in the suspension of your selling privileges. Although these targets are the foundation for good service, we encourage our Sellers and Service Providers to excel in their performance as an opportunity to earn more jobs on Ceylexo.

Service Level Definitions

Service Level Standards are outlined in Ceylexo Services Provider Program Polices. The following provides additional details to help manage performance against these standards.
Customer Feedback Rating (Target: 4.7 stars or more)

The average customer star rating received on your completed orders. This metric is calculated based only on orders that do have a rating, if the customer has not rated the order, it is excluded from consideration. You can review your latest customer feedback at any time in the Feedback Manager under the “Performance” menu in Seller Account.

Happiness Guarantee Claim Rate (Target: 1% or less)
The percentage of your completed or cancelled orders that suffer from a Happiness Guarantee claim filed by the customer. You can find your Happiness Guarantee Claims under Your Case Log in Seller Account.

Negative Feedback Rate (Target: 1% or less)
The percentage of your completed orders receiving a 1 or 2 star rating from the customer. This metric is calculated based only on orders that do have a rating, if the customer has not rated the order, it is excluded from consideration. You can review your latest customer feedback at any time in the Feedback Manager under the “Performance” menu in Seller Account.

Cancellation Rate (Target: 1% or less)
The number of orders cancelled by you, the customer, or Ceylexo, for reasons attributed to you--regardless of who initiated the cancellation. Take into consideration that cancellation circumstances out of your control or responsibility are excluded from this metric.

Reschedule Rate (Target: 1% or less)
The percentage of orders rescheduled by you, the customer, or Ceylexo, for reasons attributed to you—regardless of who initiated the reschedule request. Remember that reschedule circumstances out of your control or responsibility are excluded from this metric.

Outside Arrival Window (Target: 10% or less)
The percentage of completed or cancelled orders that are marked as “Job Started” outside the arrival window (either early or late). The arrival window is available on order details.

Late Completion Rate (Target: 1% or less)
The percentage of your orders that are marked as “Completed” any time past midnight of the appointment date.

Performance Status

Performance status allows you to understand if you're meeting Ceylexo's performance expectations. Your Performance Status will be in one of the following:

• Good Standing: You are meeting all performance targets. With this status you may earn more jobs on Ceylexo by continuing to improve and demonstrating distinguished performance. Although these targets are the foundation for good service, we encourage our Providers to excel in their performance as an opportunity to earn more jobs on Ceylexo.
• Attention: You are below one or more performance targets. This status might negatively affect your account and/or the number of jobs assigned to you, and it can even result in the suspension of your selling privileges.

Account Status

Account status determines your ability to sell services on Ceylexo. Your Selling Account status can be one of the following:

• Active: Your selling account is able to sell on Ceylexo and funds (payments) will be disbursed on the normal schedule.
• Under Review: Your selling account is able to sell on Ceylexo, but is currently under review by Ceylexo. Funds are withheld for 90 days or until the review is completed, whichever comes first.
• Suspended: Your selling account is not able to sell on Ceylexo and funds are temporarily withheld. Suspensions may be communicated with an automatic reinstatement date that doesn't require you to take action, or you may be required to take action before reinstatement—usually by submitting an improvement plan. Funds are withheld for 90 days or your account is reinstated to "Active", whichever comes first.

Account Health and Performance FAQs

How does my company maintain acceptable service levels?

The answer for each provider is different and will depend on your industry and business. We trust your expertise to drive the best customer experience, however here are some best practices recommended to keep the bar high. These suggestions are based on the favorable response of customers.

• Confirm an appointment time for all orders within 1 business day.
• Carefully read and complete the full scope of work for each service or job.
• Discuss and clearly communicate change orders with customers before starting service or as soon as the need for a change is discovered.
• Make every effort to honor the scheduled appointment time. If you will not be able to make the scheduled time, work with the customer to find an alternate time as soon as possible.
• Make sure to bring all the tools needed to complete the service.
• Some jobs might require more than one person. Make sure enough people are dispatched for the job.
• Provide helpful and timely post-transaction support (answering phone calls or messages, follow-up visits, repairs, refunds) to help ensure customer satisfaction.
• The day before the appointment, touch base with the customer to confirm scope and, if possible, communicate a specific arrival time within the arrival window.
• On the day of appointment, let the customer know when you are on your way. Show up and leave on time.
• Check that the customer is satisfied with the service before finishing the job through the mobile app.
• Take notes or photos, with customer authorization, of the workspace or product condition before and after the service.

How can I use this information to improve my business?

We hope you will be able to utilize both recent and historical information to ensure compliance with the Selling Services Terms. Meeting the requirements across all metrics will increase positive customer experiences, which will be reflected in better feedback and happier customers. Both tend to drive increased sales for your company.

My account has been suspended or blocked, how do I appeal?

We evaluate your performance against these Service Level requirements and give you visibility to these metrics. If your selling privileges have been suspended or blocked due to failure to meet service level requirements, you can appeal the decision by submitting a reply to the suspension message in Your Case Log, including an improvement action plan. Your suspension notification may also indicate a reinstatement date, and your account will be reinstated after that date without any action on your part. If your suspension notification has no reinstatement date or indicates a permanent suspension, you are required to submit an improvement plan in order to be considered for reinstatement at Ceylexo's discretion. Learn more about Appeals for Suspended or Blocked Accounts.

Will Ceylexo ever change the terms of the Provider service level requirements?

Ceylexo may modify Service Level Requirements over time. Any changes will be announced on Seller Account.